Chasing payments is exhausting. It doesn't have to be.
Here's what most small agencies deal with today — and exactly how InvoicePilot fixes it.
Overdue invoices pile up
Due dates slip by while you're heads-down in client work, quietly draining your cash flow.
Reminders fire automatically
InvoicePilot tracks every due date and sends timely, professional reminders on its own — no manual follow-up required.
Awkward payment follow-ups
Chasing clients for money feels uncomfortable and can strain relationships you've worked hard to build.
Professional, hands-off nudges
Branded reminder sequences do the asking for you, keeping every client interaction polished and friction-free.
Scattered payment status
Spreadsheets, inboxes, and bank statements make it hard to know who's actually paid and who isn't.
One dashboard, full visibility
See paid, pending, and overdue invoices at a glance in a single real-time view built for agencies.
Inconsistent reminder timing
Follow-ups happen whenever you remember to send them — which is often too late to matter.
Smart, reliable reminder cadence
Set the schedule once and every client gets the same well-timed, consistent nudge — every time.
How it works
Three simple steps to stop chasing payments and start getting paid on time.
Connect invoices or upload billing data
Sync your invoicing tool or upload a spreadsheet — InvoicePilot takes it from there.
Schedule smart reminder workflows
Set friendly, automated reminder sequences that go out on time — no more awkward emails.
Track payments and overdue accounts in one dashboard
See who's paid, who's late, and what's next — all in a single, clear view.
Everything you need to get paid on time
InvoicePilot handles the follow-ups so your team can focus on client work — not chasing payments.
Automated reminder sequences
Set it once and let scheduled, escalating reminders chase overdue invoices for you — no manual nudging required.
Payment status tracking
See exactly which invoices are paid, pending, or overdue in real time, across every client account.
Client-friendly messaging
Polished, polite reminder templates keep relationships intact while making it easy for clients to pay.
Team visibility
Give your whole team a shared view of who owes what, so nothing slips through the cracks between staff.
Aging overview
Instantly spot invoices at 30, 60, and 90+ days overdue with a clear aging summary across all clients.
Simple reporting
Export clean, shareable reports on collections performance without wrestling with spreadsheets.
Works with the tools your agency already uses
InvoicePilot syncs quietly in the background with the accounting, invoicing, and payment platforms you rely on every day — no migrations, no double entry.
LedgerSync
BookKeep
InvoiceHub
CashLine
PayFlow
PayBridge
TrackSuite
FinTrack
Built to be trusted with your money data
InvoicePilot handles sensitive payment and client data every day. Here's how we keep it safe, available, and audit-ready.
- Uptime SLA
- 99.9%
- Data Encryption
- 256-bit
- Infra Monitoring
- 24/7
- Daily Backups
- 100%
Bank-grade encryption
All data is encrypted in transit with TLS 1.2+ and at rest with AES-256, the same standard used by financial institutions.
Resilient infrastructure
Redundant, monitored infrastructure keeps reminders and payment tracking running without interruption.
Strict access controls
Role-based permissions, audit logs, and least-privilege access ensure only the right people see client financial data.
Compliance-ready for growing agencies
Standards and frameworks we align with as we scale.
Certifications and frameworks reflect current program status; documentation available upon request.
Simple pricing, no surprises
Pick the plan that matches your agency's invoice volume. Upgrade, downgrade, or cancel anytime — no long-term contracts, no hidden fees.
Starter
For solo operators and very small agencies getting started with automated reminders.
- Up to 100 tracked invoices
- Basic reminder workflows
- Payment status dashboard
- Email support
Growth
For growing agencies that need more automation and team visibility.
- Up to 1,000 tracked invoices
- Multi-step reminder sequences
- Shared team access
- Advanced status tracking
Scale
For busy agencies managing larger client books and more complex collections.
- Unlimited tracked invoices
- Priority reminder automation
- Reporting and aging insights
- Priority support
No credit card required · 14-day free trial · Bank-level encryption on every plan
Trusted by agencies who used to dread invoicing
Real teams, real results — less chasing, faster payments, and a lot fewer uncomfortable conversations.
“We used to spend Friday afternoons drafting awkward payment emails. Now InvoicePilot sends the reminders for us — polite, on time, every time. Our average days-to-pay dropped by almost half.”
“Chasing invoices used to be the worst part of my week. Now I get a dashboard that shows exactly who owes what, and clients pay faster because the reminders feel professional, not personal.”
“Our clients actually thanked us for the reminders — they said it made working with us feel more organized. Overdue invoices are down 60% since we switched.”
“I run a five-person shop and don't have time to play collections agent. InvoicePilot handles the follow-ups quietly, and I finally have real visibility into cash flow.”
